Introducing the notion of "groups of organizations" 

1 – First register you organisation (if your organisation is not registered yet )- so that your organisation is included in Common Space

Registration of organisations for Nairobi forum are open , and you can register your own organization, as you always have done in the forums ,

Nevertheless , for the preparation of activities in Nairobi we have now a new way to interconnect with other organizations. This new way will make possible that you exchange more easily about activities to be developed in the forum with other organizations acting in the same direction, or with similar objectives, or working on same thematic

If your organization wants to interconnect with others in the preparation of the activities ( specially for those of the fourth day ), and has some networking focus, we suggest to you , after registering your organisation, to register  Groups (that can be possibly built up later ), around your organisation ( see point 2)

If you don’t do this, you can always exchange messages with other organizations, but you will loose the opportunity of having automatically a "common space" with them , sharing a discussion list and folders to edit, store, and comment documents accessible to all the group

2 – Second , consider registering "groups" around your organisation networking focuses - this way you are ready to network actively for preparation of Nairobi activities

(of course you can also get your organisation included in an existing group, see at end of this paragraph 2)

( this is do be done after having already registered some organisation)

Once you have registered a group around your organsiation  with a name suggesting the focus of this group ( see below) , you can invite other organizations- with which you wish to interconnect- to join your group , and the group will grow in a horizontal way, through co-optation, and  with no formal hierarchy : all partners can have the  same rights and access to editing the documents of the group

How to reflect the group focus in its name when initiating a group? :

Tip: use a short name for the group at first , giving a hint on the focus of the gruop (this first name should be short enough because it will be the mailing list name that you will keep forever after in the group) – then you can extend the name of the group as you please by editing its profile(*),

Some suggestions

For a group preparing an activity in Nairobi: "Preparing an Nairobi activity on (topic name) "

For a group preparing a fourth day activity : " Assessing a Nairobi agenda on (topic name)"

For group having a scope beyond Nairobi : " Ongoing working group on (topic name)

Also  existing names of network and campaigns  can be given to groups

. A mailing list is automatically associated to each group, and links all participants to the group, that are here in the name of the various organization listed in the group " profile" visible in the site . You can start to dialog ,and exchange immediately with them without any other protocol. You share also "common space" with them , where you can edit, store, and comment documents, accessible to all the group

Some other organisation may have already initiated groups your organisation wants to join in .

 you can browse the existing groups ( top menu "groups" ) select one  and ask to get included it (in the name of your organisation) in by clicking on "participants"

3-Third : enter in cooperation with your partners and create documents

you can input documents in the space of your organisations and groups with text and images , comment them,  exchange on your mailing lists  and prepare some inputs for activities and proposals ( see concrete indications on how to do this in the reference guide, accessed when you are logged in)

4 –…and then Fourth : consider registering activities

( deciding whether the activity will be registered in the name of a group of organisation or in the name of an organisation alone)

for each activity fill the form for describing your acitvity in the commons space form – and the Nairobi logistics form  (if the activity is in nairobi)You can register your activities in the name of one organization, as you always have done in the forums ,

Nevertheless , for the preparation of activities in Nairobi we have now a new way to interconnect with other organizations. This new way will make possible that you exchange more easily about activities to be developed in the forum , with other organizations acting in the same direction, or with similar objectives, or working on same thematic

If your organization wants to interconnect with others in the preparation of the activities ( specially for those activities of the fourth day ) we suggest to you to register your activity in the name of a Group of which your organization is partner

If you don’t do this, you can always exchange messages with other organizations, but you will loose the opportunity of having automatically a "common space" with them , sharing a discussion list and folders to edit, store, and comment documents about this activity accessible to all the group  

5 – Fifth Consider registering "proposals"

( especially proposals to be discussed in the 4rth day )- fill the formAs per its charter. "The World Social Forum is an open meeting place for reflective thinking, democratic debate of ideas, formulation of PROPOSALS, free exchange of experiences and interlinking for effective action, by groups and movements of civil society"

Consequently in the common space , wsf participants can register Proposal for alternatives, actions and agendas directed toward social change, can be issued by an organisation alone or by partner organisations
Proposals can be outcomes

of their joined activity held in wsf process in nairobi or on line .s to be discussed in some activities organized by proposal promoter willing to discuss it with new possible partners, and amend it to arrive to a broader consensus for instance during the four days of Nairobi wsf2007 forum, and especially the fourth day

You can register your proposals in the name of one organization,

However, as in previous steps , if your organization wants to interconnect with others in the preparation of a proposal ( specially for those proposals to be discussed in activities of the fourth day ) we suggest to you to register your proposal in the name of a Group of which your organization is partner

If you don’t do this, you can always exchange messages with other organizations, but you will loose the opportunity of having automatically a "common space" with them , sharing a discussion list and folders to edit, store, and comment documents about this proposal accessible to all the groups

Now after reading this first guidance text , you can register personally in the registration site 

Note for those of you that already registered in 2006 and consultation 2007 Due to technical problems which could not be solved timely, we could not preregister you as we had planned

So for the moment, you have  to register again - using if possible a slightly different login name, so as to limit the number of duplications, when we load 2006 data

HOW TO REGISTER YOURSELF

1. On the left site menu of the home page, at the bottom, click on *new user?*

2. Fill the form with a valid email address and click on register at the bottom of the form – you must fill all fields that have a red square – you can re edit this form afterwards.

3. You will then receive a password by mail at the address you have indicated in step 2; with a copy of the quick reference guide

4. Login using your *username* and *password *

(username is case sensitive! So " please remember how you typed in your username during the

registration process).

5. access the *"preference"* section on the right side of the top menu and change your password. –then click on "home" in the top menu or location line

HOW TO FIND PRECISE INDICATIONS ABOUT USING THE SITE  ONCE YOU ARE LOGGED IN

the help section is not finalized yet but you can do the following

1. click on "groups" -In top menu

2. type " helpdesk" in the "searched text " appearing in the central part of the screenbox -- click on " search"  ,or press enter 

3. click on the group " helpdesk"  and access its dedicated space there you find several documents -including the "reference guide"

Now click on the link to access wsf common space. Welcome! - www.wsfprocess.net