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WSF workspace presentation +
this is WIP document on the extended version for early october
IMPORTANT INFORMATION: The WSF 2007 activity workspace will open by early October.
Contents
- What is the WSF activity workspace?
- Why an activity workspace?
- Who is invited to participate? Who supports it?
- What can it be used for?
- How to find information in the activity workspace?
- How to find information in the consultation workspace?
- How to input information and create documents in the activity workspace?
- How to propose an activity for the WSF 2007 event in Nairobi?
- Where, when and what to register?
- Quick overview of the workspace menus
- New posibilities for networking and publishing in the workspace
- Get involved as volunteer in volunteer groups acting to prepare WSF2007 in Nairobi, that can be present in the workspace see call for volunteers
- Get involved as participant to organizations
- Get involved, in the name of one organization, as participant to Groups of partners organizations, cooperating on on-line activities or on preparation on line of activities they have registered “in” Nairobi event
- Cooperate with other entities (organizations and groups of organizations) that have their own mailing list and their own dedicated workspace in this workspace site
- Initiate and perform on line activities, or prepare Nairobi activities, or prepare "proposals of alternatives and transformative actions .
- Create or store documents in the dedicated workspace of one’s organizations or groups
- Edit them in collaboration or post comments on a bulletin board associated to each document
- Communicate with other organizations through messages or comments of each other documents
- Discuss ideas of interconnection between activities or possible merge of activities , whether general activities on line, or activities to be held in WSF2007 Nairobi program
- Implement, if so decided, the Merge of an activity promoted by an organization or a Group with an activity promoted by another organization or another Group
- Register in Nairobi WSF2007 event some of the on line activities initiated in the workspace , so they are listed as self organized activities suggested for Nairobi program and taken into account politically and logistically by Nairobi Program Group
- Get involved with your organization in on line "facilitating Groups" suggesting possible contacts between organizations participating in WSF process and suggestion links or merging between their respective Nairobi activities
- Publicize your documents so they are visible by internet users visiting WSF2007.org site
- Profiles of thousands of participating organizations, as well as their activities and their published documents.
- Description and documents about cultural , celebrative, dialogic , or practical "activities" in the workspace. These activities are proposed and promoted by organisations or groups of partner organisations inside the "on line open space" provided by WSF workspace.
- "Proposals" of transformative actions of all kinds and alternatives towards other possible worlds, publicized and promoted in WSF workspace by organisations, or groups of organizations, participants to WSF process
- Register as a person in the workspace with you own name and password
- Get co-opted "inside" an entity (an "Organization", or a "Group" of Organisations ) ( or create it if it does not exist yest ) and act on line in the name of this entity, together with your fellow participants in the same entity
Please note : One is co-opted into an Organisation as a person , whereas one is co-opted into a Group of partner organizations as a participant to a specific Organisation
- Input information under various forms ( messages, documents , text, photos, files, comments )while participating to "on line internal life" of this entity, or to "on line networking life" in the name of this entity
- First you need be able to act in the workspace (see point 7 above)
- Then you Initiate an on line activity in the workspace, promoted by an Organisation or by a Group of Organisations
- Start registering this on line activity as having a face to face session in Nairobi and fill up the Nairobi logistical form about "needs and wishes" answering to some questions :
- What is the title that you suggest for your activity Nairobi program –what is the type of activity ( cultural celebrative dialogic practical etc..)
- Who is going to be shown in Nairobi program as promoting this activity
- When it would be held ( day – moment in the day))
- Where it would happen (kind of space, size of audience)
- In which language it would be accessible to WSF participants need for translation, and intention to make audio recording)
- In which neighborhood(or thematic space) of Social forum Territory it would be located
Two possibilities :
If activity is initiated by one organisation, partners are one promoting organisation and other partners declared by this organisations,
If activity is promoted by a Group, partners are the list of Group workspace partners organisations and otherpartners declaredby this group,
After saving this wish and need form , you will find your one line activity listed as "Nairobi activity" on the work in progress programs visible in workspace and on event site
Then, maybe, discuss with other organisations and agree on "merging" this activity with some other activity focused on similar or related topics
- Note : at any time you can "withdraw" your activity from Nairobi tentative program, and it will be not be taken into account by Nairobi Program Group and will stay in the workspace as an online activity ( that you may cancel or keep for further one line operation )
- Finalize the registration of the activity by paying the activity fee by bank transfer or possibly credit card
- Exchange about final allocation of date, room, translation etc… with Nairobi logistics and program group.
- 0 – General structure
- 1 - login password menu on the leftsite column
- 2 -my organisation and groups on the left column
- 3 - Top permanent horizontal menu organisations groups activities proposals
- 4– access to main operation support and help on the rightside column
- Subscribe a new organisation /group in workspace ?
- Manage organisation / group participants ?
- Edit organisation /group content ?
- Translate organisation /group ?
- Communicate by messages ?
- Edit and Publish documents
- Initiate an activity in workspace ?
- Start registration of an activity in Nairobi ?
- Merge two activities in one ?
- Initiate a proposal in workspace ?
- Go back to event site ?
- 5 - menu when inside an entity: organisation or a group –
- 6 - menu inside the dedicated workspace to work on folders and on document
- Possibility to Create "Groups" of Organisations cooperating for performing specific on line activities or preparing on line face to face activities to be held in Nairobi WSF2007 event
- Possibility to use a dedicated internal Mail list for each Organisation or Group in the workspace : All participants in the entity are automatically subscribed to this list , and all participants in the workspace can send messages to this list for networking
- Possibility to edit or import many Documents Texts Photos Files and display them in relation with an Activity or a Proposal
- Possibility to associate a Bulletin board /Forum to any of those documents and open it for comments to all workspace participants , or just to participants in the entity in order to have an internal discussion
- Possibility to interlink the translations in various languages of a same document
- 1 I am new to the site. How should I proceed to get my organisation registered?
- 2 If I want to join an existing organisation rather than creating a new one, how should I proceed?
- 3 Who is Facilitator Person? Can this be changed?
- 4 How do I, as a Facilitator Person, issue invitations to the workspace?.
- 5 Why does the WSF require this “complicated” procedure?
- 6 How do I initiate my organisation’s activity online?
- 7 Do I need to fill out the whole forms for organisation and activities?
- 8 Is online registration the only option?
- 9 When will my registration be confirmed?
- 10 How do I make the payment for my activity?.
- 11 My organisation cannot afford to pay. How can I apply for exemption?
- 12 How do I register delegates?.
13 QUICK DESCRIPTION OF Forms to be filled in the site
13 BR>personnel
Organisation
group
Activity
Registering activity
proposal14 INDEX LEXICON
later on
15 FIND ON LINE HELP TO USE THE WORKSPACE
@ more 3-2>
Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
MORE Parts
More of 1 What is WSF activity workspace?
- 1 - WSF activity workspace is designed to be a collaborative website operating along social forum principles
activity workspace that will be on line early October collects information on activities that participants in WSF process are having in the on line open space of the activity workspace , and especially on activities that they intend to propose in Nairobi
- 2- WSF activity workspace is designed to be a resource for thousands of organizations across the world @@ click here to visit the publication space Wsf2007 workspace provides movements, networks and organizations with electronic tools for evolving discussing and communicating their views through messages and documents , for initiating and developing activities and collaborations, for constructing joint proposals and initiatives. ( see more 4)
- 3- WSF activity workspace is designed to be a space of Political responsibility and information sharing spirit
it appears as a collaborative workspace providing each organisation and group a maling list and a workspace where to input all kind of text images and links to other sites , and comment them on small internal forums
The World Social Forum is a permanent political and social process regulated by WSF charter ( @@ chater) , in which participant organizations maintain together an open space” of dialogue activities and initiatives which is physically highlighted during WSF forum events.
Dynamics of this WSF process is reflected in a permanent building , strengthening , and networking of alternatives, proposals, projects, and campaigns.
This www. WSF2007.org internet site that you are visiting now is designed to support a free, open , and responsible, collective, permanent, on line workspace.
In this workspace users abiding by WSF charter and preparing and holding cultural, dialogic, and practical on line activities, behaving as they would do the “open space “ of a forum event the Forum process
As indicated in the Porto Alegre Charter of Principles, WSF is not an organization, but a space and a process, co organized by all its participants which express themselves in their own name
Regarding groups : Groups are groups of persons acting in the name of a specific organisation and activities and proposals issued by Groups are implicitly unless otherwise specified under the responsibility of all partner organizations present in this group – ( see more 4-4)
Thus all information and documents published on this wsf2007 in this site whether in the workspace, or in the memory/ publication space ( see @@) are under the responsibility of their authors , individual or collective and of the organizations that host these documents in their own part of the workspace, or under their name in the publication/memory space.
Unless otherwise indicated, the contents produced in this site in the workspace and in the publication space are thus placed under a Creative Commons Attribution-ShareAlike license. Personal and organization data are protected against abusive and uncontrolled use, and you can exert your legal right of access and rectification of information.
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 2 Why an activity workspace ?
Several main reasons
- To create a permanent “cyber open space” sustaining WSF process horizontal cooperation dynamics among participant organizations, in between WSF events , with all participants behaving on line as they would do in face to face activities in an event
- To provide international visibility, internal communication tool and networking tools to all entities participating in WSF process, including those that have scarce or no access to internet
- To give a website and mail list capability to smaller organisations that have no time and resource to create their inernet site
To complement existing organizations websites with a specific workspace from where they can communicate easily with other WSF process participants
- To give possibility of individual ( organized people and volunteers) to express their interest and involvement about WSF process while being included in collective entities that bear political responsibility for their contents –
- To support collective participatory dynamics despite the distance
- To offer a repository for all kind of contents produced by participants either for Memory or for outreach purpose
( see more 8-3)
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 3 Who is invited to participate, who supports it?
The site is open for all people having access to internet and feeling like participating to WSF process regulated by WSF charter of principles. They are invited to register themselves on the WSF workspace, and join or create/subscribe organizations ( it is a co-optation process where those that are in accept those that want to come in ) or create organizations of their choice , ( see more 7-2 and more 10-5)More 3-2
Digital divide breaking - giving visibility to all organisation
As a rule defined in Nairobi organizing committee no activity can be put in Nairobi program if it is not initiated in the workspace and registered for nairobi there
WSF Nairobi organization committee is trying to organize so that non internet based organization have their activities declared in workspace through “internet supporters” assigned to each non internet organization
Including everyone in the workspace give each organization international visibility and contribute to horizontality of the forum
This means checking that
Organizations that communicate with Nairobi office about the consultation or their activity by email of by fax or telephone have either found someone with internet access to act on their behalf and liaise with them, or are being registered in the activity workspace by a special “Digital inclusion group” based in Nairobi ( @@ information about support groups in Nairobi – later on )
In this case the information visible on the workspace should clearly indicate that the organisation has no frequent access to internet and how it should be contacted ( telephone, fax etc.. )
More 3-2
WSF workspace is developed by an international technical team working in contact with methodology and content commission
"WSF2007 website collective " team designed this site and worked in a spirit of international cooperation, based on WSF2006 first experience of workspace
This site is entirely built on free software ( called Plone) (see footer and credits).
IMPORTANT / A WEBSITE SUPPORT GROUP APPEARING IN THE WORKSPACE and accessible through help will provide some support to users willing to use those functionality and explore possibilities for their activities ( see more 11) ) Name of this group will be communicated later on
This support group will be formed by salaried people of WSF offices (that will be also available on the telephone) backed with volunteers across the world.
The group can be contact as any other entity in the workspace through “ contact participants”
$ also an address will be accessible on top of the help ( click on help )
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 4 What Can it be used for ?
More 4-1A- Get info about WSF process
You can access on this site to various links to information ( @@about Publications/Memory) ( @@ WSF charter of principles (@@ WSF2007 methodology ) (@@ WSF2007 NOC )
( @@ search more51)
B -Get involved in WSF process
1 Become member of workspace ( @ how to ) click here to register in the activity workspace
More 4-2
2 Get involved in volunteer groups, be part of their online dedicated workspace ( if any): ( @@ information about support groups in Nairobi – later on )
Volunteer groups may register as “entity “ or “organizations” in the workspace (in fact affinity group)
one line, before the forum event , volunteer get training , exchange ideas , get a common vision of their expected task to be more efficient at the moment of the forum event
NOTE : Some volunteer group can work mainly on line ( help for translations and help for use of workspace
In parallel of getting involved in a volunteer group in the workspace you may have also to register as volunteer in event site @) click here to register as volunteer
More 4-3
3 Get involved as participant to organizations (in the workspace “organization” is a generic term to designate any collective entity, formal or informal)
The "organisations" exist through “participants” that register individually on the site and are invited in them or request invitation in them.
If the organisation to which you refer is already registered in this site, you can ask to join those who are already affiliated with it ( select the entity and access its dedicated workspace and click on participants ( see more 10-6 and see 7-2))
If it is not yet registered, you can register it (provided you feel qualified to do so) and as its first facilitator /manager invite other fellow participants to join it, and give them some facilitator rights . ( see more 10-4)
After registering your organisation in the permanent workspace, you can enlarge the number of one line participants , Initiate and promote activities or proposals in the workspace,
This gives your organisations visibility and networking capacity : other organisation can visit your workspace, see your documents and propose contacts and activities in the WSF open space , on line or towards an event on certain common issues-
Each organisation has an associated mailing list and can exchange with others organizations through collective messages sent to those mailing lists ( see 7-4)
You can communicate with other organizations and make contacts with their participants depending on your affinities, interests and projects: Exchange, discuss and cooperate in Groups
Workspace brings to organisations a working space for the part of their membership that is actively involved in the networking process of WSF - all the participants in the on line organisation are in some way a “on line delegation” of this organisation in the WSF process
More 4-4
4 Get involved also as participant to groups of organizations ( see more 11-1)
An innovative way of networking is also to create stable "groups of organizations gathering participants from various “organisations" partnering in this group in the name of these organizations and sharing together a workspace where to prepare and promote joint activities, or where to publish common proposals for actions related to social change.
Workspace bring to groups of organisations a stable and horizontal collaborative “ mini open space “, just a few clicks away from communication with many others groups and organisation in the site
You can create groups of organisations and outreach to other participants of other organisations to enlarge them and turn them into active entities in the forum process or ask to join -In the name of your organisation- groups already existing,
Workspace “groups” are for working together and enlarging the group, workspace “organizations” are for being efficient in networking in WSF space on behalf of an organization
Groups are not organisations and do not register as such in Nairobi event
NOTE :as a matter of fact , some groups may want to show their identity they may have to register also as organization and live with this double identity
Groups cannot participate in other groups – this rule maintain the horizontality of the forum
IMPORTANT visibility of groups in Nairobi program –
Participants in groups are expected to behave as in real open space situation and liaise with their organisations ( meaning the organisation in the name of which they are in the group) in case of doubt about reality of support given given by those organisations to the group activities
In Nairobi final program ,for all activities prepared in groups and by default, unless otherwise required, the list of the organisations present in the group will be displayed as the list of “workspace partner” promoting the activity together ( group facilitators will have possibilities to take out some names if necessary) . Some “declared partners” can be described in the activity form also
NOTE : $ The name of the group itself may or may not appear besides the list of partners ( that is an option to be taken by the group when filling the Nairobi need and wish form when registering the activity in Nairobi)
More 4-5
5 Cooperate in the site –
Organisations and groups have each their own specific mail list and their own workspace in this site, they can use it in minimal way or high profile mode ( see more 11)
Activities proposals and their related document promoted by an organisation registered in the workspace are durably installed in the social forum process and are easily visible and accessible for the other registered site users thanks to the search facilities in Activity and Proposals menu – (see more 5-2) and also in the memory Publication space ( see @@)
To communicate and cooperate participants can
a) Edit texts, create forums , store images, create links to other sites and organise all these documents in folders – the document edited on line coupled to a chat or teleconference allows cooperative work in various parts of the world ( see more7-3 and More 10-5)
b) Initiate and perform or prepare on lines activities and “proposals of alternatives and actions” in collaborative mode inside your organisations (click on initiate activity or proposals in the right side menu more 10-4)
This action create in the name of their Organisations and groups of organisations "activity" folders and "proposal" folders in which and store all kinds of documents created in a)
c) Discuss ideas or merge between some activities that are similar, and promoted by various Organisations and groups of organisations , in order to join ideas and strength on common objectives ( see more about merge in 7-3)
Perform the agreed Merge between an activity promoted by your organization and group with activity promoted by your organization and group ( see more11-3)
More 4-6
6 - Register some activities for Nairobi WSF event to be included timely in the final Nairobi program
Some of those activities may be proposed in WSF event
The full set of activities registered for the next WSF in Nairobi constitutes Nairobi preliminary program
Nairobi organizers will be in contact with all activity organizers and will convert this set of activities into the final event program.
Promote some proposals - The set of proposals on the site constitutes a permanent interactive board. You are invited to check it regularly and to contribute to the quality relevance and implementation of actions for social transformation .
IMPORTANT WSF activity workspace site will be a reference storage place for outcomes of Nairobi event reports proposals photos audio recording s and proposals that are
More 4-77 Get involved with your organization in facilitating groups suggesting networking between organisations (@@more on facilitating groups later on )
More 4-8
8 - Feed the publication and memory space and Outreach to a wider public. Activity and proposal folders filled with document about activities proposal actions campaigns struggle of your organisations can be publicized and accessed by all visitors of the site , without them having to register personally
IMPORTANT The Memory/publication space can be an archiving place and a publication place for organisation that do not have their own site
Now, you are welcome to opt for your next move regarding the workspace : click here to register personally in the workspace or get back to main page or get to publication space
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 5 How to find information in the workspace?
More 5-1 Searching in Publication space for general public
Click on @@ publication in horizontal menu and get the list of thousands of documents published by the organisations , arranged in published/memorized activity folders,
You can search them along various perspectives ( language , collective author, event in which they were prepared , full text in
More 5-2 Searching in workspace
- Searching site members - go to “invite participants” search and see their list
- Searching entities ( organizations and groups) by full text access their profile – description and their specific workspace
- Search activities
- Search “proposals
- 1 go to consultation workspace @@ consultation workspace - @@ FAQs on consultation about actions campaigns -
- 2 search actions that interest you ( click consultation – click search - and select the field and give your string of character then and look up the results and find organizations involved in them
- 3 contact those organizations on the workspace - search them in organisation visit their workspace frontpage and click on contact participants
- A-individuals volunteer media registration : data and payment on event site WSF2007.org (@how to)
- B -food stalls commercial stalls registration data and payment in WSF office ( @how to)
- C -ORGANIZATION REGISTRATION DATA on workspace-(@how to) payment on event site (@how to)
- D -ACTIVITIES REGISTRATION DATA on workspace-(@how to) payment on event site (@how to)
last minute registration
- 0 - General lay out of the interface
- 1 - login password menu on the leftside column
- 2 -my organisation and groups on the left column
- 3 - Top permanent horizontal menu
- 4– access to main operation support and help on the rightside column
- 5 – menu accessed when “inside” an entity: organisation or a group ( selected in menu 4) –
- 6 - menu accessed inside the dedicated workspace of an entity to work on folders and on document ( selected in central display)
- Step 1- GIVE LIFE TO THE ORGANISATION WORKSPACE IN THE WSF207 ACTIVITY WORKSPACE
- 1A- Enlarge participation in organisation electronic delegation
- 1B- Hold discussion inside the organisation electronic delegation
- 1C-Create group of participants from various organisations
- 1D- Make contacts with other organisations or other groups
- Step 2-INITIATE ACTIVITIES and proposals in the workspace
- 2A-Document and prepare activities
- 2B-Publicize activities
- Possible 2C -Merge two workspace activities into one
- Step 3-REGISTER CERTAINS ACTIVITIES IN NAIROBI EVENT ( this is done in the workspace)
- Possible 3A-Merge two event registered activities into one
- Step 4- REGISTER AND PAY ACTIVITY FEE ( this is started in the workspace then in the event site)
- Step 5 DIALOG WITH PROGRAM GROUP ABOUT THE FINAL ALLOCATION OF ROOM DATE AND YOUR SPECIAL NEEDS
- 1 I am new to the site. How should I proceed to get my organisation registered?
- 2 If I want to join an existing organisation rather than creating a new one, how should I proceed?
You can list the organisations (see more10-3) search and select one then click on “participants” ( see more10-5) introduce yourself and ask to be invited in it – $ upon acceptance you will receive a mail
@About facilitators/managers
- 3 Who is Facilitator Person? Who can become one?
A Facilitator/manager Person is an appointed administrator of the organizational or group dedicated workspace on the site, and has the right to add/edit the Organisational profile, a right that other members will not have. (S)he or they ( there can be several facilitators in a same organisation or Group of organisations has also the right to invite other members from the “ real “ organisation to be part of the “online “ organisation. By going to “ invite participants
Any participants in the entity can become or quit being facilitator – if other facilitator decides it ” this is horizontality
the number of facilitator depends on the organizational culture of the entity – it the organisation is “decentralized” all participants can edit documents
only facilitator can invite
(see more 10-5)
- 4 How do I, as a Facilitator Person, issue invitations to the workspace?
Organisations can decide to have only one on line participant, or the facilitator Person may invite other members and create a on line delegation in the workspace by going to the entity menu ( see 10-6 ) and click on “invite participants” .
IMPORTANT : If you choose the option to have only one facilitator, please ensure the security of the log-in information. You can get help about paswords in $$
- 5 Why does the WSF require this “complicated” procedure of login and cooptation?
The procedure is actually not complicated at all – the first person who registers the organisation is facilitator, and requires only one additional step to enable other members to access the workspace and be also facilitators. ( in “participant” - in the entity menu 10-6
As the web site can be accessed by anyone , this procedure is essential to protect your organisation’s profile , document edition , and activity registration information from being accessed and manipulated by non-authorised persons.
IMPORTANT : Depending your choice ( centralised or not centralized organisations see 10-5 ) All members, or only facilitators , may register activities on behalf of their organisations or groups of organisations for the WSF and edit documents in the activity folder in the dedicated workspace of the organisation.
- 6 How do I initiate my organisation’s activity online?
If your organisation is not already subiscribed to this workspace you will need to follow the procedure for registration of organisations, and then click on the right side column “ initiate acitivty”
IMPORTANT : after your activity is initiated in the workspace you need to register it for nairobi , otherwise it will not be taken into account in nairobi program – clcik
Note: All mandatory fields must be filled in for your request to be processed.
- 7 Do I need to fill out the whole forms in the site ?
Only the mandatory fields marked with a red littre square need to be filled In in the forms
IMPORTANT . However, we would request you to take the time out, either at the time of the registration or any point thereafter, to supply as much of the additional information as you can, as this will help the quality of the workspace data and regarding registration help WSF programme committee to publicise your activity properly.
- 8 Is online registration the only option?
No, you may download the online registration form as PDF document.( $$ where ??)
You may fill it out offline, and email the completed form to us. If you choose to complete the form by hand, then please mail it to the WSF Office. Forms will also be available by post – please contact us at the above address.
IMPORTANT Digital divide breaking - giving visibility to all organisation
As a rule defined in Nairobi organizing committee no activity can be put in Nairobi program if it is not initiated in the workspace and registered for nairobi there
WSF Nairobi organization committee is trying to organize so that non internet based organization have their activities declared in workspace through “internet supporters” assigned to each non internet organization
include everyone in the workspace give each organization international visibility and contribute to horizontality of the forum
This means checking that
Organizations that communicate with Nairobi office about the consultation or their activity by email of by fax or telephone have either found someone with internet access to act on their behalf and liaise with them, or are being registered in the activity workspace by a special “Digital inclusion group” based in Nairobi ( @@ information about support groups in Nairobi – later on ) - in this case the information visible on the workspace should clearly indicate that the organisation has no frequent access to internet and how it should be contacted ( telephone, fax etc.. )
@ Program confirmation
- 9 When will my registration in Nairobi be confirmed?
Registering activity in nairobi An application for registration does not automatically confirm registration. After receiving of your need and wish form , the WSF Programme Group may contact you with its decision, and/or possible request(s) for additional information. ( $more later on)
@ How to pay
- 10 How do I make the payment for my activity?
Please do not make any payment until you have received official intimation of acceptance for your activity. The Programme Committee will intimate you as to the method and quantum of payment, upon acceptance of your activity. ($ reviewed later on)
- 11 My organisation cannot afford to pay for all the feeds . How can I apply for exemption?
Please do not make any application for exemtion at the time of registration of activities.
Go along with initiating your activity in workspace and registering your activity for nairobi
At the time of the official intimation of acceptance for your activity, the Programme Committee will invite applications in this connection. Decisions about your application will be made jointly by the Mobilisation and Programme Committees.
($ reviewed later on)
@ where do i register
- 12 How do I register delegates?
IMPORTANT there is no distinction of delegated and participants
Registration for individuals linked or not to an organisation is done on the event site
IMPORTANT Collective Payment can be done by an organisation (provided all individula registartion payment codes of all involved participants are given by them to the person making the payment )
.
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 13?
13 QUICK DESCRIPTION OF Forms to be filled in the site
personnel
Organisation
group
Activity
Registering activity
proposal
Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 14
14 INDEX LEXICON later on
More of 15
15 FIND ON LINE TO HELP TO USE THE WORKSPACE
@ more 3-2
. there you can the access documents they place in the plain folders and activity or proposal folders inside their workspace ( inasmuch there visible by others than entity participants) ( see more 10-6)
search by full text and by event and this way you get the Nairobi program vision
Search “activities ” in horizontal menu by full text access any of their documents
Search Nairobi activities ” ( those are workspace activities that their promoters have decided to register in Nairobi event ). You can search by full text access any of these activities and the document contained in their associated folder ( inasmuch there visible by others than entity participants) ( @see more 10-6)
search by full text – accessing right side action list “ register and search proposals” ( see more 10-4) ($$this is the only way If they are removed from top menu ),,, access any of these proposal folder
Note: Documents and folders are visible by others than entity participants on a case by case basis
Comment on document is activated on a per document basis and restricted to either all site participanss or entity participants - ( see more 10-6)
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 6 How to use “consultation workspace” for making contacts?
A-There is a marked difference between actions and activities
Actions campaigns and struggles can be considered “outside” the forum dialogic open space, and they are let with all that want to participate in them , while “activities” with cultural dialogic and practical nature are “inside” the forum space, directed to forum process participants, and are proposed by non party and non violence using organizations, as per WSF charter
Consultation workspace collects information on actions campaigns struggles that participants in WSF process are engaged in . It appears as an incipient contact resources center about actions led by organizations connected to WSF process. There are no document edition and collaborative possibilities on this site
After end of “consultation in view of Nairobi” on August 30th this workspace on actions campaigns and struggles will continue and become In 2006/2007 an “action related” resource site
B – Proximity on actions throughout the year leads organizations to making contact for preparing common activities
The strongest identifier of an organization in WSF process are the actions declared by this organization.
So many contacts and merges of activities will be made based on proximity felt by other organizations about actions campaigns and struggles declared by an other one
To find those contacts, proceed in 3 steps
IMPORTANT It happens that Action workspace and activity workspace although designed on similar concepts and developed by a same technical team are not linked for technical reasons So organization register separately on each of them.
Nevertheless all organizations registered on occasion of WSF2006 and before September 15th 2006 will be migrated to WSF workspace end of September
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 7 How to input information and create documents in the activity workspace?
More 7-1
step 1 - register as person : to subscribe personally to the site, click here @@ access workspace)and click on “join” at the bottom of login zone the left side of the screen )
More 7-2
step 2 - get “inside” an entity (an organization, or a group of organizations – see More 4-3 and 4-4 about differences between them )
Basically
1 - select the entity in organization or groups (see more 5-2): access the entity workspace and click on “contact participants” and send a mail where you ask them to invite you
2 – select the entity in organization or groups (see more 5-2) access the entity workspace and click on “participants” and introduce yourself (see more 10-6 ) in a mail sent on the organization mailing lists and wait for the feedback ( you can receive a reply to your mail or a notification of invitation (the go on the site and accept it) this way the facilitator only has to accept you ( $ but how do you know you are in)
More 7-3
step 3 – once inside the entity ( organisation or group of organisations), you can participate in the internal and networking on line life of this entity in its own dedicated workspace , input documents and perform operations as described below
Rights Status
act as plain participants or as facilitator/manager >> the first person creating the entity is a facilitator , other facilitators are appointed by facilitators you can see the name of facilitators in “participant” menu when inside your entity – facilitators can invite , can choose the policy of rights inside the organisation ( and edit the organisation profile , in centralized organization they only can edit documents
Folders Of Documents
create activity folder ,proposals folder and plain folders and fill their associated forms ( see more 10-7) )
IMPORTANT you are have the rights to edit document ( if your are facilitator or if your entity has been put in decentralized state by facilitators
store documents in folders
arrange their order of appearance in “contents” page ( clicking on the up and down arrows)
IMPORTANT : copy/cut an entire folder ( standard folder or activity/proposal folder ) and paste it in another organisation in the same entity or in another entity ( if you have editing rights in both)
document pages
Forms Associated To Special Folders Such As Activity Organization Group Proposal
@See more 14 for the forms
edit forms -profile of organization of activities etc - some text are poor format and cannot have line breaks other texts are rich format ( those text boxes where there is an editor bar appearing once you click on “edit” )
IMPORTANT you can insert preferably small size ( 50K) photos in the forms in the rich text fields” description “ is -that makes your information more attractive but beware response time in low connection places
Documents – collaborative work on Documents in wsf workspace
use the editor feature for all rich texts ( those text boxes where there is an editor bar appearing once you click on “edit” ) use the tools appearing in the rich text editor bar
links text and photo documents
IMPORTANT : you can edit texts document cooperatively ( everyone can read it and talk by internet phone - while one person edits it),
IMPORTANT :you may comment a document from an other entity as visitor in its dedicated workspace ( if the document is accessible to all site members)
>> go at the bottom of the document press the “ add comment “ and “ answer comment “ buttons visible at the bottom of the document - if there is no such button it means document has been declared “ without comment “ by its editors ( this can be changed when creating it or editing it at the bottom of the form ) $ Further on it will be made visible through a non verbal code ( icon or shape ) that the document is commentable and how many comments it bears
IMPORTANT :you can copy/cut any document and paste it in another folder in the same entity or in another entity ( if you have editing rights in both it can be done on action menu or content menu ( @see more 10-6)
IMPORTANT : you can create discussion forums on any document( choice proposed when editing the document just before saving it at the bottom of it)
you can have this forum restricted to entity participants or open to all site participants>> make the document “ restricted to participants/open to site participant ” in the state menu ( @see more 10-6)
Comments and topics will appear at the bottom of the document in a grey colored area
NOTE you can use bulleting board as a way to formalize a discussion inside an entity ( create a specific document page with topics describing what is discussed and each comment is a contribution -then the document itself comes as a outcome/summary sintesis of the debate – with appointed facilitators editing it under control of all participants )
You can organise all these documents in folders.( see the content display in the menu )
files
store already drafted text files – create file
all users can download easily those files
images
store images, ( click on add item in the folder)links
create links to other sites in the document
create internal navigation links between documents and inside documentsMore 7-4
send messages inside your entity
exchange message on dedicated internal list serve bearing the name of the entity (there is one for each entity )
this is done in the site by” contact participants” button and outside the site by copying the address appearing in contact participant menu in your mail box – ( NOTE does not work if the address is in cc and if you are not participants
IMPORTANT send page of the site to entity members to notify some news ( click on the page symbol and send that info mail with links copy the address in contact participants on the addressee box
this is useful to send information to people from your entity that may not have connected to the workspace recently
Send messages outside your entity
write a mail to all the participants of any other entity and copy one’s organisation of the mail (on the site directly) ( with join documents ??) by contact participants
IMPORTANT the only way to contact participants in an entity you are not part of is “contact participants”
write message to their organisation from their mail box (not to other ones) –
contact other participants individually : by clicking their name in the “participant” menu list if they are in the entity - by clicking their name after finding it in the “invite participant” menu search if they are not in the entity
send a page to someone to give him information
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 8 how to register an activity for Nairobi?
MORE 8
HOW TO REGISTER AN ACTIVITY IN NAIROBI PROGRAM ?More 8-1
Preliminary
1 - Ensure your organisation is registered and present in the workspace through one or various persons
INFORMATION this activity workspace that will open by Early October
NOTE if you have registered your organisation in wsf2006 polycentrics on wsf2006.org site or in the consultation workspace before august 30th this organisation will be automatically registered in the activity workspace when it opens by end of September
Practical steps
More 8-2
2 – An activity is initiated/proposed/ promoted either by an organisation plus declared partners ( declared In the activity form see 13 ) or by a group of workspace partners organisations, plus declared partners ( click on “initiate activity” in the right column (@see more 10-4)
IMPORTANT you decide if you initiate an activity as this organisation only or as a group of organisations that you can create in the activity workspace
Declared Partners And Workspace Partners
If you choose to promote an activity as organisation you will have only “ declared partners” described in the form associated with the activity ( see 12) –
NOTE you do not share a workspace together with your “declared partners” but they may write to your list and put comment on your documents (as anybody else on the site) if those documents are open to site participants and open for comments
If you choose to promote an activity as a group of organisations , you will have” worskspace partners” sharing a common dedicated workspace with you and accessing horizontally the collaborative tools (@ see 7-3)
This workspace gives capacity to outreach for more workspace partner organisation on the workspace and invite them collectively by “ contact participants” to send people in this group in their name ( see more 4-4)-
IMPORTANT Creating a group of organisation proposing the activity is a first mechanism for networking effectively around this activity
Later the activity can be merged along the way with another activity proposed by other organisations if there is mutual interest and will to do so (@see more 4-4)
IMPORTANT Merging this activity with another one ; so there is only one activity left is the second mechanism for effective networking , this leads to choose between all partners a merge scenario and you have certain questions to answer ( see more 11-2 or 11-3)
Two organization being “Workspace partners” are necessarily in some group together
More 8-3
3- “needs and wishes” form to be filled when registering an activity in nairobi
When partner organisations decide that an activity initiated in the workspace will be proposed in Nairobi, some facilitator/manager has to click on right column list ( see More 10-4) on “ start registration” and give information about their needs and wishes ( about what where when in which language in which space will be this activity)
1-what is your activity : title suggested for Nairobi program – type ( cultural dialogic practical etc..)
2 who is shown in the program as promoting it ( either one promoting organisation and other partners, if activity is initiated by one organisation, or the list of group partners organisations ( workspace partners) and other partners( declared partners) if activity is promoted by a group - define list of formal partners (see more 4-4 ) and informal partners (in the activity form)
3-when it would happen ( day - slot in the day)
4-where it would happen ( kind of space size of audience)
5 -in which language it would be accessible (need for translation and intention to record)
6 -in which neighborhood / thematic space of Social forum Territory in Nairobi it will be located
saving this needs and wish form requires that all compulsory fields are filled
when these fields are completed, the activity gets a “payment code” associated to it that can be used by anyone and appears on a public list of “activities registered for Nairobi” visible in the workspace ( @see more 5-2) and on the WSF2007.org site
this list is the Nairobi work in progress program visible on workspace site ( see 5-2) – an elaborate program will be issue by logistic group for dialogue with activity organizers about the final allocation of time and space ( @see 11-5)
IMPORTANT you can access the need and wish form several times and edit it by clicking on “ registering activity in Nairobi in right side menu 10-4 -) $ upon each saving you see and receive by mail the activity payment code
IMPORTANT It is advised to complete Merge of two registered activities before they are paid for – that will make things simpler for everyone ( see 11-2)
More 8-4
4 - finalize the registration of the activity by paying for it ( @@ later on about fees and ressources )( @@later on from and until when)
Any organisation can pay for the activity fee by credit card or bank transfer and upon receipt of payment the activity will appear in the list of “activities registered and paid for “
Deadline for activity fee payment is currently 1st of december 2007
IMPORTANT I is advised that you warn by internal message in your goup that you are paying by bank transfer to avoid double payment of the same activity)
More 8-5
5 discuss final allocation of date room with logistics group taking into account deadlines ( @see more 9)
you will be in contact with Nairobi program group that will ultimately allocate the room date interpretation , taking into account your need and wishes and its resources constraints in Uhuru Park in Nairobi
the final program will be published by mid January
6 - about last minute activity on site registrations ( later on possible if there is space available but not visible in the paper program)
(@access workspace)More of 9 where to register what and when
IMPORTANT Activity workspace is the place where to initiate , prepare , and register organisations and activities for nairobi program
Activity workspace is the place where to input publish and find all documents related to WSF2007 event
each organisation or group of organisation proposing an activity has a workspace where it can input and edit all kinds of document – text photos link related to the preparation or minutes or outcomes of this activity
access to those documents can be made restricted to the organization or group participants or to all the participants of the workspace or to the general public
Digital divide breaking - giving visibility to all organisation
As a rule defined in Nairobi organizing committee no activity can be put in Nairobi program if it is not initiated in the workspace and registered for nairobi there (volunteers and wsf office will see that non internet based organization have their activities declared in workspace through internet supporters assigned to organization
WSF2007.org is the place where to pay for everything in a combined payment interface
IMPORTANT all registration gives you a payment code
giving the relevant payments code you check what you want to pay for then you can pay the total amount in one payment by credit card ( using the maximum rates) of through bank transfer
When are the Deadlines for doing what: more later on
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 10 overview on workspace menus
left column ( see 2) shows the organisations in which you are a participant then the groups in which you are a participants ->> when you click there you get “inside” the dedicated workspace on the entity you have selected
central display has a central permanent upper horizontal menu bar ( see 3) and a lower horizontal menu bar depending on the context and your rights ( see 5 and 6)
It show the content of the organisations groups activities proposals folders then documents that your are selecting -
right side column (see 4) – clicking on the operation name give access to a fast track dialogue to perform them - clicking on questions marks gives access to help
login name and password - forgot your password – join for the first time ( at the bottom)
left column shows the organisations in which you are a participant then the groups in which you are a participants ->> when you click there you get “inside” the dedicated workspace on the entity
IMPORTANT when you have been invited to en entity (organisation or group) on this left column a rectangle patch in low brown color appears “ you have been invited to entity X accept/ refuse “ - you have to click on the entity name to see what is this entity ( you will have received also a mail message ) and to click on accept to get inside the entity
More 10-3
Home
Organizations >> search organisations registered/subscribed in the workspace and create/register one
When you click on an organization name you visit the top level of its dedicated workspace ( and access menu 5 below)
Groups >> search Groups ( of organisations) and create/register one
When you click on a group name you visit the top level of its dedicated workspace ( and access menu 4 below)
Activities >> search activities initiated/proposed in the workspace , search among activities those being registered for Nairobi event this is the “work in progress Nairobi program”
to initiate an activity go to add item menu inside an entity , ( see menu 4)
to start registering one for nairobi click in “ start registering activity in nairobi” in the right column ( see menu 2)
Proposals >> search proposals -to initiate one go to add item– menu inside an entity ( see menu 4)
Memory/publication >> search memorized/published activities and proposals and their related documents
Preferences >> access the form that you have filled when subscribing/registering as person in the WSF workspace
Also permanent is the icon “ send this page to some body on the top righ corner of the central display TIP this is useful to send information to people from your entity that may not have connected to the workspace recently
IMPORTANT a line between menu 3 and 5/6 shows you “which level “ you are – inside which folder you are in the tree navigation in the folders
More 10-4
Subscribe a new organisation /group in workspace ?
Manage organisation / group participants ?
Edit organisation /group content ?
Translate organisation /group ?
Communicate by messages ?
Edit and Publish documents
Initiate an activity in workspace ?
Start registration of an activity in Nairobi ?
Merge two activities in one ?
Initiate a proposal in workspace ?
Go back to event site ?
More 10-5
this horizontal menu appears on the top of the screen when clicking in the left column on an entity you are participating in
it is different whether you are plain participants or one of the entity facilitators
content >> view all folders and document inside the entity dedicated workspace ( by levels and folders) and perform some operation of moving the display order and copy cut delete rename
view >> vizualize the folders and document inside the entity workspace ( by levels and folders) and access them if they are visible from site participants – (this can be monitored by fixing the state of the document or the folder ( last item on the right of the menu ; open to site members or restrict to entity participants
edit >> edit the profile of the organisation
participants >> see the list of participants ( only for members inside the entity - this is where non participants can ask to be invited and introduce themselves – a mail is sent to all participants on the entity dedicated mailing list)
when the entity is a group , one can see the organisations “in the name of which” the participants are in the group (@ more4-4)
invite participants >> IMPORTANT this is where facilitators invite in the entity ( only them can do it ) and manage rights of entity participants – when inviting to a group, one can see the various organization someone is participating in and choose in the name of which one this person will be invited ( @more 4-4)
profile >> this is the description of the entity
contact participants >> all people in the site can click there and send a mail to all the participants of the entity ( not knowing their names ) – participants in the entity can use this mailing list address from their personal mail box and send messages to their fellow participants
translate >> this is access to translating profile fields and folders name in the dedicated workspace
IMPORTANT ADD ITEM >> this is for creating new elements in the entity dedicated workspace : text documents – images - files , -folders – activities - proposals
IMPORTANT state of entity >> this is either centralized ( only facilitators/manager can create new items) or decentralized (anyone in the entity can do this)
the menu is reduced when you are not participant to the entity which you are visiting (you have selected this entity from the Organisation or Group search in top bar
view >> you see the content of the organisation folder –if there is only
participants >> IMPORTANT / you can request here to be invited in the entity)
profile
contact >> you can write to the mailing list of the entity – all participants of the entity will receive your message
More 10-6
this menu appears when clicking on a folder or a document
content >> (only for folders) view all document inside the folder and perform some operation of moving the display order and copy cut delete rename
view >> view the document or folder content -
edit (folder) >> edit the folder description
edit (document ) >> edit the document description and in case of “page” edit the document itself
IMPORTANT drafter makes in edit operation the choice to open or not document for “comment”( in forum mode )
translate >> access to translating the document
IMPORTANT your organization will have more visibility if your main documents are translated – some volunteer groups may help you on line translate your contents
actions >> cut delete paste - you can copy paste or cut paste activity folders and clone them or transfer them from one entity to another ( if you are have the rights to edit document ( according to centralized/ decentralize state of your entity )
IMPORTANT you can copy paste or cut paste documents and clone them or transfer them from one folder to another inside the same entity or in different entities - this is an efficient tool for networking that is distinct ( not exactly like merge @see 11-3)
add to folder >> create new documents
state of document or state of folder >> restricted to participants of this entity or accessible to all participants from the site ( of course if a folder is restricted all the document it contains will not be visible whatever their own status )
IMPORTANT facilitators choice express the entity decision to make folder or document individually visible or not to other participants in the workspace )
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 11? using possibilities in the workspace:-new networking and publication possibilities
11 -NEW NETWORKING AND PUBLICATION POSSIBILITIES OFFERED BY THE WORKSPACE
WSF2007 activity workspace provides new possibilities for preparing Nairobi activities
Those possibilities will provide for those organisations who want to use them alone or in groups of organisations an horizontal space where they can discuss on listserve or forums , and edit and publish documents with text photos and links ,
See about groups at @more 4-4
See about editing documents and forums at @ more 7-3
See about dedicated mail lists at @more 7-4
IMPORTANT At the same time, the activity workspace will stay friendly to those organisations that will for various reasons to restrict their operation of the workspace to minimal use Nairobi registration of their activities
In the list below two type of usage of the workspace are described along the four main steps of preparation and registration of activities
Create the organisation
Minimal use of workspace: register and register an organisation or get inside it by invitation
Use of New possibilities of workspace : as an individual , you can contact volunteer groups and facilitating groups on site even if you are not affiliated to any organisation t those groups are gathering of persons sharing a common interest and are considered “organisations “ in the workspace
Minimal use of workspace: One person– the prime contact/facilitator of the organisation is the only one registered from the organisation and uses the site only to register the activity of the organisation ( @ see more 8 )– enlarging the electronic constituency of the organisation is not a concern
Use of New possibilities of workspace : the first people in take time to invite to the electronic organisation all people playing an active role in WSF process or in Nairobi activity preparation (see more 7-2) intend to foster a vivid internal life in the on line workspace of the organisation
They appoint several facilitators ( @see more 10-5) And choose the style of the organisation ( centralized or decentralized) (see more 10-5) and proceed to some starting discussion on list and forum ( see next)
Minimal use of workspace: no use of the workspace for internal discussion
Use of New possibilities of workspace : Use the internal list serve associated to the organisation ( contact participants) ( see more 7-4)
Use forum/topic type discussion born by documents created by facilitators in the workspace (-@ see more 7-3)
Minimal use of workspace: No intention or no time to participate in groups of organisation
Use of New possibilities of workspace : Create a group of participants to various organisations and outreach for enlarging it – they select organisations in Organisation/search and group search ( see more 5-2) and also take a look at actions workspace (@see more 6)) and send mails ( see 7-3) to explain their intentions
choose several facilitators of several organisations to make horizontal ( no prominent organisations) (@ how to)
Minimal use of workspace:
Use of New possibilities of workspace : Possibility to send message to the collective list serve of an organisation or a group ( see 7-3) – it is not possible to see the email of someone before this person has given you her/his email by answering to you collective mail
Minimal use of workspace : initiate activities In the name of one organisation ( right column “ initiate activity ” and choose one of your organisation in the left column as promoter of it see more 10-4) – mentioning other declared partners of the activity will be done in a simple text box, in the form associated to the activity ( see 12) as was the case on previous forums
Use of New possibilities of workspace : It is Also possible to initiate activities In the name of an explicit group of partners, ( right column “ initiate activity ” choose one of your groups in the left column as promoter see more 10-4) ( the group will have its list of workspace partner organisations made of all the organisation having someone in the group in their name, with possibility of mentioning more declared partners in a text box of the activity form ( see 12))
Minimal use of workspace: Just fill the form associated to the activity ( see 12) , but not put any document inside the activity folder before the forum event
Use of New possibilities of workspace : Put (lightweight) photos in the form to make the profile more lively Complement the basic description form with documents ( @see 7-3)
Create or upload in a folder associated with the activity various files images documents links ( see add item menu in more 10-6)
Use the list serve of entity ( organisation or group) promoting the activity and forum type discussion borne by a discussion document ( see 7-3 ) to have a collective preparation of the activity on line
Translate the activity description form and other document in other languages ( see 13 )
The entity can Contact directly volunteer groups and facilitating groups in the workspace to be helped in preparation and networking ( @@ information later on )
( @ see more 7 about creating documents)
Minimal use of workspace: Just a line in the program reflecting some fields of the description form
Use of New possibilities of workspace : In the name of an organisation or a group , Publish documents of the activity folder in the publication/memory space associated to the workspace ( if you are facilitator, click on memorize/publish in the entity menu see more 10-6 )
Minimal use of workspace: No merge with others before registration , or a merge entrusted to one organisation , ( case 1 merge) one organization O1 cancel its activity A1 in the workspace and the other one O2 include the name of O1 in its “text partners” list in the form associated to the activity A2.
NOTE : O1 has not editing access to the activity folder , but if activity folder A2 is made open to participants , participants of O2 may have access to comment the documents inside A2 folder , but not the form ))
Use of New possibilities of workspace : Merging process implies that the two entities E1 and E2 willing to merge “ their activities make several clear-cut decisions-
who will promote the merged activity : E1 E2 or a new group G3
what will be the merged activity be :A1 A2 or a new one A3 – with which content will it be initialized ? A1 A2 none a combination of both – and what happens to the two initial activities A1 and A2 : they can be cancelled or transformed in standard folders ) ( @ about merge)
These decision can be technically implemented by someone being facilitator of both entities (@how to be given faclitator rights see 7-1 ) - ( @ about technical support for implementation of merge: click on merge in left column and see more 10-4)
Who will the declared partners of the final activity
If one of the Activities being merged may be already in registration phase for nairobi, it will be withdrawn (@cases)
Organisations and groups can contact easily facilitating groups on site selecting them on Group list (facilitating groups will be groups ) and “contact participants)
Minimal use of workspace: All activities created by the entity (click on “ initiate activity” in right side action list see 10-4 and fill the form ) are meant to be Nairobi activities - Once initiated in the workspace the activity is readily proposed / registered to Nairobi : ( click on “registering activities “ in right column action list 10-4 “ and select it
Use of New possibilities of workspace : This opens for entities the possibility to have activities on line that you can work on independently or Nairobi event
This permanent work on activities that may not be connected or only temporarily connected to a WSF event such as Nairobi - @ ( about WSF on line open space- what is on line activity) )
These one line activities are meant to be WSF activities in a permanent online forum space that is they have cultural or dialogic or alternative drafting character and are promoted by entities approving WSF charter (any organisation declared on the WSF workspace is asked to approve the charter)
NOTE This possibility existed in wsf2006.org workspace formally ( “ general activities” in WSF2006 workspace ) but was of little use since participants could not discuss in bulletin board or edit documents
IMPORTANT / you can withdraw an activity from Nairobi program after you have started registering it for Nairobi program, it remains as a standard workspace activity not connected to Nairobi event
More 11-3
Minimal use of workspace: Withdraw from Nairobi program one of the activities promoted by one promoter and modify the other with adapting the content and completing the list of declared partners of the other (see 12) - this can be done manually, or using “merge “ on action list ( see 10-4) and selecting merge 1 : Entrust
Use of New possibilities of workspace : Merge 2 - create : create an ad hoc group G3 specifically to promote a common merged activity A3 and Merge 3 Enlarge : enlarge one existing group E1 or E2 to promote the merged activity A1 or A2
NOTE Both Merge 2 and Merge 3 bring to the merging partners a “group dedicated workspace” for preparing the merged activity horizontally
Merging process implies making several clear-cut decisions-
1-what will be the merged activity :
2 -Who is promoting it – which are the declared partners
3 -How is the merged activity initiated in the workspace ? based on who will promote it ( Merge 2 : create an ad hoc group or case 3 enlarge an existing group
4 -what happens to the two initial activities ( they are withdrawn from Nairobi program list but may or may not stay as activities in the workspace )
The quick access operation “merge” available in the right side menu (see 10-4) allows to implement a base activity whose form and content of folder can be initialised and then modified by the group participants after the initial implementation of the merge
Also Organisations and groups can contact easily facilitating groups in the workspace about merging
(NOTE $ and people from facilitating group should be able to contact two or three organisation by mail to make merge suggestions that is why it is necessary to have this possibility in the “send message” action see more 10-4)
Minimal use of workspace: Same as usual – one organisation pays for “its” activity on event site ( i-e the one it promote with declared partners– it fills the need and wish section ( see 8-3 )
IMPORTANT you can access the need and wish form several times and edit it by clicking on “ registering activity in Nairobi in right side menu 10-4
Upon saving this section ( this requires that all compulsory fields are filled ) $ you see and receive by mail the activity payment code )
With this code you can proceed to pay (click on go to event site /pay activity ( more 10-4 )
Use of New possibilities of workspace : Once their need and wish fields are filled and a payment code is available , Activities are paid in an “open” way – i-e any organisation can pay for any activity ( this facilitates sharing fees inside a group of organisations
IMPORTANT : in order to avoid double parallel payment in a group the entity taking on itself to pay for an activity by bank transfer should warn the rest of the group( on the group list serve) that this payment is under way - because the activity will stay as not paid until the Nairobi committee receives notification of bank transfer and processes it )
Minimal use of workspace: exchange by phone or email with the program group - Look up at tentative programs ( this part will be documented later on based on effective guidelines of program group )
Use of New possibilities of workspace : the program group can be contacted easily on the workspace like any other group ( see 7-3)
(@access workspace)Access each detailed section by clicking on its number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
More of 12 FAQS
You need to register first as a member of the site ;. Become a Member. After registration, you can login with your username and password and click on “ create organisation “ in right side menu ( see 10-4) to create an organisation to proceed further.
Note: You need to be associated with an organisation to perform creation and collaborative actions – this organisation may be a volunteer group supporting WSF in nairobi ( @ see info on volunteers. )
- 1 - WSF activity workspace is designed to be a collaborative website operating along social forum principles
1 what is WSF workspace?
A collaborative website operating with consideration of social forum principles
It has been developped progressively by an international team since april 2005.
A first prototype was used for organisation and activity registration in WSF2006 polycentric. A consolidated version is being used for consultation on actions, campaigns, and struggles for WSF20007 and will be further developped. Another consolidated version will be on line early October for WSF2007 activity registration . This is the version that is presented herebelow
2 Why an activity workspace?
To create a permanent cyberspace where each organization that participates in the WSF process can have a dedicated workspace.
This workspace can be used for contacts and discussions, to propose or initiate online activities, alone or collaboratively in “ groups of partner organizations, and draft and publish documents about them.
This workspace can also be used to propose activities for the Nairobi WSF 2007and is the place where to "register" them to be taken into account by Nairobi event Program Group.
3 Who is invited to participate in the workspace? Who gives support to help use it?
Participants in WSF process and their organizations committed to WSF Charter of Principles are all invited to subscribe and participate in the workspace.
A specific effort will be made so that those organizations that have difficult access, and communicate by phone or mail with WSF offices in Nairobi Sao Paulo Delhi , be visible in the workspace with their telephone or mail coordinates.
WSF Workspace users will find guidance about the use of the site in WSF offices in Nairobi , Sao Paulo , Delhi and in a Support Group visible in the workspace itself, with which it will be easy to communicate on line..
4 What can the workspace be used for?
Participation to the workspace is a way to get involved in the WSF process, even without participating in a WSF event like Nairobi 2007.
After you become a member of the workspace you can do the following:
All this in collaborative mode, inside and between dedicated workspaces of Organisations and Groups of partner organizations , using following possibilities
5 How to find information in the workspace
Practical indications will be detailed later on when the workspace is on line
The workspace site gives access to :
All participants and organisations having registered in WSF2006 workspace, or in WSF2007 consultation workspace before august 30th will be already inside this WSF workspace site when it opens early October ( with same login name and password).
Some of these activities may just be performed on line , without intending to session in Nairobi 2007, or intending to session in a future event
Many other activities will be also "Nairobi 2007 activities " , held in Nairobi Social Territory in January 2007, appearing in the Nairobi program with name of their promoting partner organisations
6 How to use the consultation workspace to make contacts
On this other workspace one can find organization contacts based on the proximity felt with "actions campaigns struggles" that these organizations declare they are involved in.
To visit this site, click on consultation in the right part of WSF2007 home page
7 How to input information and create documents in the activity workspace
One can become producer of content and actor of networking In the name of one organization or group of partner organizations following three steps inside WSF workspace
8 How to propose an activity for the WSF 2007 event in Nairobi
9 Where, when and what to register
For individuals (linked or not linked to organizations), volunteers, media >> Registration and payment will be on the event site WSF2007.org
For food stalls, commercial stalls >> Registration and payment in WSF office in Nairobi
For organizations participating to Nairobi event >> Registration in workspace and then payment on event site WSF2007.org
For Nairobi activities; Registration data in workspace and then payment on event site WSF2007.org
Last minute registrations ; On the spot in January 2007, according to possibilities
10 Quick overview of the workspace menus
This section will be detailed later on when workspace is on line in October
left column shows the organisations in which you are a participant then the groups in which you are a participants; when you click there you get “inside” the dedicated workspace on the entity
central display show the content of the organisations groups activities proposals folders then documents that your are selecting - with a central permanent upper horizontal menu bar ( see 3) and a lower horizontal menu bar depending on the context and your rights ( see 4 and 5)
right side column – clicking on the operation name give access to a fast track dialogue to perform them clicking on questions marks gives access to help
IMPORTANT when you have been invited to en entity (organisation or group) on this left column a rectangle patch in low brown color appears “ you have been invited to entity X accept/ refuse “ - you have to click on the entity name to see what is this entity ( you will have received also a mail message ) and to click on accept to get inside the entity
11 New possibilities for networking and publishing in the workspace
This section will be detailed later on when workspace is on line in October
Comparing to WSF2006 workspace that was available for WSF2006 polycentrics of Bamako Caracas Karachi, main new possibities are :
These new possibilities may allow organizations participating in Nairobi to prepare joint activities more efficiently remotely and to display after WSF2007 event the memory and outcomes of those activities
12 FAQS
Click on the lines below to get more information ( a faire )
